Smarter Controlled Substance Tracking for ASCs
How Real-Time Visibility Improved Compliance and Efficiency Across the ASC
Challenges: Paper-Based Tracking Slowed Operations
Before adopting a controlled substance tracking system, Momentum Specialty Surgery Center struggled with manual and time-consuming processes.
Staff needed to:
Track who accessed controlled substances from double-lock cabinets
Investigate discrepancies manually using paper logs
Backtrack at the end of each day to match signatures with medication pulls
These inefficiencies caused delays, data errors, and administrative frustration—diverting attention from patient care.
Objectives: Transition to Real-Time, Digital Tracking
Momentum Specialty Surgery Center needed a solution to:
Gain real-time visibility into medication use
Automatically record who accessed each controlled substance
Eliminate paper signature tracking and manual discrepancy checks
After learning about MedServe at a conference, the team chose its controlled substance tracking system because it was:
Simple to implement and user-friendly
Designed specifically for Ambulatory Surgery Centers (ASCs)
Integrated seamlessly with HST EHR software
Equipped with detailed reporting and compliance tools
Solutions: Implementing MedServe’s Controlled Substance Tracking System
Momentum installed MedServe’s digital hub system in their medication room, allowing for secure and streamlined medication management.
Key features included:
Customizable cabinet containers to match their medication inventory
Automated record keeping for every access event
Full EHR integration, syncing pre-op, PACU, and CRNA workflows
This system gave staff immediate insight into who accessed medications, when, and for what purpose—without relying on manual signatures or paper logs.
Results: Faster Resolution, Better Compliance, Less Paperwork
Since implementing MedServe’s controlled substance tracking system, the center has achieved:
Faster discrepancy resolution with instant digital access logs
Improved compliance through secure, traceable record keeping
Significant time savings on inventory counts and end-of-day reporting
Elimination of paper documentation, preventing lost data
Real-time education opportunities for CRNAs on medication handling and waste
💬 “If you are looking for a system that is easy to implement, affordable, a space saver, and better than a double key lock cabinet, then you have found the right solution.”
— Heather Cobb, Administrator, Momentum Specialty Surgery Center
Key Takeaway
By replacing manual processes with MedServe’s controlled substance tracking system, Momentum Specialty Surgery Center gained real-time visibility, strengthened compliance, and improved operational efficiency—empowering staff to focus on patient care instead of paperwork.
